Undergraduate Theses Submission Guidelines

The following information will help undergraduates prepare their thesis for electronic submission to the Boston College repository, eScholarship@BC.  Please read thoroughly before beginning your electronic submission at the bottom of the page. 

Preparing Your Document
The main document you submit must consist of a PDF file (for the thesis) with all of its fonts embedded. See our how-to document regarding embedding fonts. None of Acrobat’s PDF security features should be activated. (Note: All public computers in the O’Neill Library are equipped with both Microsoft Word and Adobe Acrobat Pro.)

How to check your PDF properties:
In Adobe Acrobat, under File, select Properties. Check that the document includes the following properties

  • Under Security: Security Method: No Security; Document Restrictions Summary: Everything allowed
  • Under Fonts: All fonts should be listed either as embedded or as embedded subset.  

Image files should be included in the main PDF, by inserting JPEG files in the document. If you would like to provide additional supplementary materials, please email Lopa Williams with information about the files.

Please review your document for the inclusion of any third-party copyrighted materials. Certain copyrighted works may be included under the fair use exception to the exclusive rights of copyright holders. If fair use does not apply, you may need to ask for permission from the copyright holder. For more information, consult the Copyright and Scholarship guide. If you need more help, please contact your subject librarian or the Scholarly Communication Librarian.

Author Submission Agreement
Before beginning the submission process, it is recommended that you check with your thesis advisor about submitting your thesis for inclusion in eScholarship@BC. Although rare, there may be reasons why you might not want to post your thesis at this time. For example, you and/or your faculty adviser may be actively seeking to use the material in a journal article, the material may include information that was obtained under a promise of confidentiality, or the thesis or research is part of an externally sponsored/funded research project with restrictions regarding publication of the research findings.

You have the option to make your honors thesis either (a) openly available via the Internet to global readers or (b) available only to those at Boston College. Either way, the work will be archived for the benefit of your department and future thesis writers. The advantages of providing open access to your thesis include the wider dissemination of your work and increased visibility of your scholarship beyond Boston College.  

During the submission process, you will be asked to select and accept one of these two options. In both agreements, you allow Boston College the non-exclusive right to post your thesis and verify that you are not violating anyone else’s rights to materials you have included.  

Submission Form Information
During your submission, you will need to provide the following information about your thesis:

  • Title of thesis
  • Faculty Advisor(s)
  • Year degree awarded
  • Language
  • Abstract (approximately 100 – 150 words)
  • Keywords (up to six words or phrases)*
  • Type of degree (B.A. or B.S.)
  • School affiliation
  • Academic department
  • Type of thesis (Departmental Honors, Arts and Sciences Honors Program, Scholar of the College)

*Please provide at least one and up to six key words or phrases that describe the topic and content of your thesis. If you have already written your abstract, often these words and phrases can be extracted right from the thesis abstract.  The descriptive key word/phrases you choose should allow someone to find your thesis easily when searching for topics related to your work. Your adviser can help you to verify that your choices are on-topic.

After providing this information, you will be asked to upload your PDF and accept the one of the license agreements described above. Once your submission is complete, the library will seek the approval of your thesis advisor before your work is made available in the repository.

Ready to submit your thesis?

For help with the submission of undergraduate theses, please contact Lopa Williams, undergraduate thesis administrator.